Austrian Embassy Invites Applications for Position of Executive Assistant to the Ambassador

The Austrian Embassy in Tbilisi invites applications for the position of Executive Assistant to the Ambassador. The position requires a self-starter, able to work independently and with a high level of intuition, initiative, energy, judgment and discretion. The successful candidate must have strong organizational and communication skills, including the ability to liaise effectively with a wide range of people, and good writing and research skills. Above all, the applicant must be able to work well under pressure as part of a small and dynamic team. Fluency in German and English is essential. Fluency in Russian is desirable.

Tasks and Functions

• Manage the Ambassador’s office (including coordinate and distribute all classified and unclassified material in and out of the office, screen phone calls and visitors), determine priorities and provide timely and responsive administrative support.

• Manage documentation and inform the Ambassador of matters requiring attention. Research and prepare correspondence in German & English, speech notes, travel programs, quarterly and annual reports and diplomatic cables as required.

• Liaise on behalf of the Ambassador for contact/appointments. Liaise with staff of all agencies in the Embassy on behalf of the Ambassador. Manage the Ambassador’s diary and program of appointments.

• Official event management; Assist with public diplomacy events; Manage Embassy protocol issues; Undertake research tasks and translation exercises Selection Criteria for the position

• Masters Degree in Law, Economics, Finance or Business Administration (or other related fields);

• Demonstrated experience as an Executive Assistant or similar experience in diplomatic or international environment (5+ years);

• Proven ability to take initiative, work under pressure and prioritise workloads in order to meet tight deadlines. Demonstrated flexibility and ability to adapt to different work environments;

• Strong verbal and written communication skills including ability to build productive working relationships; professional manner and ability to liaise effectively with senior members of the Diplomatic community, government officials and members of the civil society.

Desired personal qualities and skills:

• ability to foster productive and supportive working relationships

•ability to prioritize competing tasks and to meet deadlines

• ability to work independently and to take initiative

• ability to travel

• enthusiasm, adaptability and ability to work in a small team

• a high level of professionalism and an exemplary standard of personal conduct

• excellent computer/IT (including Powerpoint, Access and Excel) and writing skills

Remuneration & Start Date A salary and benefits package will be offered under contract in accordance with current staff conditions of service. Austrian Federal Ministry of Europe, Integration and Foreign Affairs is an equal opportunity employer. An initial appointment will be made on a fixed-term employment contract, after an initial probationary period. Start date preferably: 1 February 2020 Applications Applications should include a cover letter or succinct statement addressing the four selection criteria outlined above. Please include your CV and the name and contact details of two referees and send your application to tiflis-ob@bmeia.gv.at no later than 31 December 2019.

Only short-listed candidates will be contacted and invited for a hearing / an interview.